Amsterdam, Netherlands
12
Meeting Rooms and Townhall Space
2
98″ Screens in the Large Meeting Room
1/2-day
IT Team Training
Global
Blueprint for Office Standardisation
Overview
An office worth coming in for.
Elastic, a global technology company, wanted its Amsterdam office to become a hub for collaboration and hybrid working. With most employees working remotely, the space had to be more than just an office. It needed to be a destination that inspired productivity and engagement.
That meant larger, high-quality meeting spaces for town halls, client meetings, and hybrid collaboration, delivered in a city centre location where narrow streets added logistical challenges.
IUF delivered AV across the meeting rooms and townhall space, with one consistent experience in every room so that people actually use them.
Journey & Experience
The same simple experience in every room.
Whatever the room, whatever the meeting, the experience feels the same.
- Town halls and client meetings: a large meeting room built for presenting, with high-quality audio for presenters and audience alike
- Everyday collaboration: medium-sized rooms for the daily mix of team meetings and hybrid calls, with simple table controllers and touchscreens that keep things intuitive
- Booking: schedulers at each room entrance streamline room bookings, so finding and booking a space is quick
- One experience everywhere: every room behaves the same way, which is what drives user adoption across the office
- Confident support: the IT team and office managers are ready to help users from day one
The result is an office where hybrid meetings feel effortless, whichever room you book.
Technology Architecture
Room-by-room AV, built around one consistent experience.
Core Infrastructure
- Crestron controllers in the large meeting room
- Lightware HDMI signal extenders for video distribution
- Netgear switch for seamless networking
- Logitech Tap Schedulers at room entrances
Hardware Ecosystem
- Large meeting room: Mac Mini for Zoom conferencing, Shure ceiling microphones, Sennheiser handheld microphones, Audac audio, two 98″ Sharp/NEC screens
- Medium rooms: Logitech Rally Bars with Tap controllers, Sharp/NEC touchscreens
Support Model
- Half a day of training for Elastic’s IT team and office managers
- Meeting room manual created for ongoing support
Implementation
Delivered in a city centre. Handed over with confidence.
Phase 1 – Planning
- Large and medium room formats scoped
- One consistent user experience set as the guiding principle
- Delivery shaped around city centre access
Phase 2 – Installation
- Large meeting room fitted with conferencing, microphones, audio, and 98″ screens
- Medium rooms fitted with Rally Bars, table controllers, entrance schedulers, and touchscreens
Phase 3 – Training and Handover
- Half-day training for the IT team and office managers
- Meeting room manual created
Outcomes
A hybrid workplace that works
Elastic’s Amsterdam office is now a vibrant, functional space that shows what a modern hybrid workplace can achieve.
Consistent rooms, confident teams
A consistent experience across every room drives adoption, and trained IT and office teams can support users with confidence.
A blueprint for global offices
The Amsterdam office has become the blueprint for Elastic’s plans to standardise its offices worldwide, with IUF as a trusted partner on that journey.
