Bracknell, UK
40
Wireless Microphones
15 x
Optical Zoom Speaker Tracking
5
Screens Across Chamber and Lobby
1
Centralised Control System
Overview
A traditional chamber. A multipurpose space.
Bracknell Forest Council needed to turn one of its traditional chambers into a multipurpose space for up to 40 people, where everyone could speak from their seat. The room had to work across several potential layouts, stay simple to use, and let the council record and stream sessions to the platform of its choice.
Privacy and security were a top priority, with no risk of sensitive commercial or personal data being breached. The system also had to sit inside a Microsoft Teams Room platform, so users could work with a setup they already knew while the room supported far more complexity behind the scenes.
IUF designed the solution around the chamber’s size, flexibility, and acoustics, with one centralised control system running every AV device from the Chairperson’s position.
Journey & Experience
Speak from your seat. Control from your chair.
Whether it’s a council meeting, a private event, or a conference, the room works the same way for everyone in it.
- Speaking: participants press a button on their microphone to ask to speak. The request goes straight to the Chairperson, who has complete control over every microphone from the touchscreen on their unit
- Chairing: open or closed discussions at the click of a button, giving the Chairperson full authority over each session
- Seeing: cameras follow the active speaker automatically and zoom in on individual speakers in detail, so anyone joining remotely or watching a recording can follow who is talking
- Sharing: sessions can be recorded, cropped, and streamed straight to the council’s YouTube channel, with an overspill display in the lobby for anyone outside the room
- Joining: the room connects to Microsoft Teams, so remote colleagues join just like any other meeting
The result is a room that feels familiar to use but does far more than a traditional chamber ever could.
Technology Architecture
Conference, control, capture, and stream from one system.
Core Infrastructure
- Televic Confidea Flex conference system, designed for the chamber’s size, flexibility, and acoustics
- Crestron Flex Microsoft Teams Room with integrated control of all AV devices
- Confidea Control Centre for speaking requests and microphone control
- Epiphan Pearl 2 all-in-one live video production for recording and streaming
- AVoIP Lightware setup routing video to screens around the room
Hardware Ecosystem
- 40 Confidea Flex G4 wireless microphones, each with a 5.2″ full-colour touchscreen
- Televic T-Cam camera tracking with 15x optical zoom
- Four existing LG screens plus a lobby overspill display
Implementation
Designed around the room. Integrated into Teams.
Phase 1 – Design
- System designed around the chamber’s size, layout flexibility, and acoustics
- Privacy and security controls built into the system and interface design
Phase 2 – Installation and Integration
- Conference system and 40 wireless microphones installed
- Crestron Flex Teams Room integrated as the single control point
- Epiphan Pearl 2, camera tracking, and AVoIP routing connected to the room and lobby screens
Phase 3 – Go-Live
- Chamber live for internal meetings and room hire
- Recording and streaming to YouTube operational
Outcomes
A chamber that earns its keep
The council uses the chamber for internal meetings and hires it out for private events and conferences.
Simple, inclusive participation
Connectivity is simpler for anyone using the space, and every participant can join the discussion. The Chairperson has more authority over discussions and recordings from one control point.
Hybrid without compromise
Connected to Microsoft Teams, with BYOD support for Zoom, Cisco Webex, and Google Meet, the room gives the council a flexible, reliable hybrid system.
